WAI Administrator

Western Archives Institute Administrator The Administrator is appointed by the Board of Directors of the Society of California Archivists (SCA Board). The Administrator acts as chief administrative officer for WAI. About the WAI: Founded in 1986, WAI is a continuing education program for individuals whose jobs require a fundamental understanding of archival skills, but have little or no formal archives education; those who have expanding responsibility for archival materials; those who are practicing archivists but have not received formal instruction; those who demonstrate a commitment to an archival career. We seek to reach new participants, particularly those developing and caring for community archives in underserved communities. Responsibilities ● Manages the overall operation of WAI. ● Chairs the WAI Management Committee (composed of the Administrator, Associate Administrator, Online Program Coordinator and SCA Board liaison). ● Recruits and hires the Associate Administrator. ● In collaboration with the Management Committee, recruits and hires the Online Program Coordinator, Principal Faculty Member, and Adjunct Faculty. ● Receives student applications and leads the applicant selection process with the Management Committee. ● Maintains contact with the Online Program Coordinator during the program. ● Communicates with faculty and students as needed. ● Submits quarterly reports to the SCA Board. ● Coordinated with SCA Treasurer for receipt of tuition and payment of expenses, and assists SCA Treasurer in preparing annual budget for the SCA Board. ● Serves as a member of the SCA Finance and Investment Committee. ● Advises Associate Administrator in preparing application materials prior to each program. ● Reviews and updates the WAI Handbook. ● Communicates with participants including sending admission letters in advance of the program. ● Obtains and distributes course materials (including publications) to course participants in advance of the program. ● Supports the Online Coordinator with tasks as needed during WAI. ● Communicates with the Principal Faculty Member and Adjunct Faculty about the upcoming program. ● Conducts student orientation at the beginning of WAI. ● Participates in WAI closing ceremonies. ● With the Management Committee Chair, maintains WAI records. ● Mentors Associate Administrator as needed in preparation for that person to take on the Administrator role. ● Recommends and oversees any curricular reviews. Please submit application materials to president@calarchivists.org